Dear ECOC 2011 Speaker,
 
It is our great pleasure to welcome you as a speaker to ECOC 2011 in Geneva. In order to ensure a smooth course during your session, we kindly ask you to consider the following: 

Oral Presentations

The time slot for each presentation is 15 minutes for regular presentations, 30 minutes for invited talks and 60 minutes for tutorials. Please don't forget that these durations include also time for questions and answers: 3 minutes for regular presentations, 5 minutes for invited talks and tutorials.
 
Session chairs have been instructed to rigorously enforce the schedule, i.e., to strictly limit the length of a presentation. We kindly ask you for your understanding and for your cooperation in keeping the schedule.
 
Be at the room of your session 15 minutes before the session starts, so that you can meet your session chair and the other speakers in advance.
 
A video projector and a notebook will be available in all conference rooms.
 
The use of personal notebooks is not permitted, either in the Slide Upload Room or in conference rooms.
 
Please bring your presentations on a USB memory stick or CD-ROM in MS-Power Point or Adobe PDF format one day in advance in the Slide Upload Room. Ultimate deadline to upload your presentation: 2 hour prior to your talk !
The entrance to the Slide Upload Room will be allowed to ECOC 2011 paper presenters only.

Opening Hours Slides Upload Room
 

 
Sunday,18 September              
08:00 – 17:30
Monday, 19 September 08:00 – 17:30
Tuesday, 20 September 08:00 – 17:30
Wednesday, 21 September 08:30 – 17:30
Thursday, 22 September 08:30 – 13:00
 
In order to avoid any problem with your presentation, please make sure that it fulfils the necessary requirements for the following software:
 
MS Office Version 2007 Standard (Word, Excel, PowerPoint)
WindowsMedia 9
Adobe Acrobat Reader 8
 
Video Codecs
Windows Standard Codecs
DivX, XviD - FFDShow 17.02.2005 Alpha
MPEG 2.0.0.0
Quicktime Codec
Real Codec
 
Audio Codecs:
Windows Standard Codecs
OGG Vorbis 0.9.9.5
AC3 1.01.a RC5 
 

Poster Presentations

When preparing the poster, presenters should have in mind the objective of capturing the interest of attendees to the work that is being presented. The quality of the presentation stimulates the attention from the audience and improves the overall satisfaction of the community attending the conference. Use an appropriate font size allowing posters to be readable by delegates 1.5 m. away.
 
The poster message should be clear and understandable without oral explanation. Further, we would like to call the attention of poster presenters on the following items:
 
•Each poster board is marked with a poster ID-number. Please find your poster ID-number in the final Programme (printed or PDF version).
•Authors are requested to use only the boards provided for their poster.
•Posters should be put on the board from 9:00 to 14:30 of the day of the poster presentation.
•Authors are required to stand by their posters during the whole poster session on Wednesday, September 21 (16:45- 18:30), and to remove their posters from the boards after the lunch break on Thursday, September 22, at the latest. Posters left on the boards after that will not be returned to the authors.
•The available area for each poster presenter will be approx. 95 cm. X 250 cm. (width x height).
 
We recommend to produce a poster in A0 size (approx. 84,1 cm. x 118,9 cm. - vertical orientation). 
 

Congress Registration Policy

According to the conference registration policy, each accepted ECOC 2011 paper must have at least one registration attached to it before August 11 in order to be included in the congress proceedings. 
 

Congress Proceedings

Proceedings of the congress on USB memory sticks will be available for all ECOC 2011 registered conference delegates in the Congress bags.
 

Citations

The proceedings will be published by OSA on Optics InfoBase and will also be available on IEEE Xplore®.
 

Special “Ecoc2011 Optics Express” Issue

All authors of tutorials, invited, oral and poster presentations are invited to submit their ECOC2011 paper with the same title but substantially expanded in length and content to the ECOC2011 Optics Express Special Issue which will appear in December 2011.